2010-03-11 TWEPI mts. - Laserfiche WebLink

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Tourism Windsor Essex Pelee Island Board Meeting Holiday Inn Select — Amherstburg Room Thursday, March 11, 2010 — 5:00 p.m. Meeting Minutes Attendees: Bob Bailey; Lynnette Bain; Drew Dilkens; Franco Mancini; Richard Masse; David McGregor; Tanya Mitchell; John Morris Russell; Tom Morrison; Shelley Sechopoulos (left at 6:45); Wayne Strong; Tim Towle; Chris Ryan Regrets: Debi Croucher; Lisa Kolody; Jake Rondot; Chuck Roy 1. Welcome and Chair's Remarks — L. Bain called meeting to order at 5:00 p.m. and welcomed everyone. L. Bain mentioned how productive the Committee meetings have been and that there was one more to go next week. What the Executive Committee has seen is great actions from each Committee and would like to thank the Marketing & Communication Committee for delivery on their Terms of Reference. Governance will give direction on Terms of Reference and in turn will assist with keeping on a critical path. L. Bain has offered to help any committee's if needing assistance to create their Terms of Reference as it is an important piece to help us keep on track through the process of the Committee meetings. The Committee meetings are meeting on a timely basis once a month. L. Bain commends the Human Resource Committee for their critical path. She feels that where all the work is going to happen is within the committees, the Board is here to put the rubber stamp on it and it should help us get through the board meetings more quickly. Also thanked the Chairs for stepping up to Chair the Committees. When all the Terms of Reference for committees are completed and submitted they will be circulated to the Board. W. Strong spoke about his concerns with communication between the Board and Committees and would like to bring this out as helpful to the process. He is concerned about when and how decisions are made and how tending to key items will be handled. He also mentioned that the Human Resource Committee discussed key items and he is not sure as to where these action items stand to date. He has concerns about TWEPI's Policy and Procedures, he doesn't know where it stands at this time and not sure or understands what authority the committee's have. S. Sechopoulos responded mentioning that the Executive Committee had just met on Monday and that the Executive feels the Committees are on the right path and if Committee Chair's feel there is a need to have an emergency meeting to put in a request to L. Bain. S. Sechopoulos also mentioned that the Executive did review all the motions from the Committees. L. Bain mentioned that the executive member that sits on each Committee will communicate between the Board and Committees. S. Sechopoulus asked W. Strong if there was something in particular that he was concerned about. W. Strong asked what authority that the Committees have. 1