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WINDSOR ESSEX <br />cftc <br />Co,Nz UN= HOusING CORPORATION <br />BOARD OF DIRECTORS' <br />MEETING <br />Minutes of the Board <br />April 26, 2012 <br />The Board of Directors meeting of the Windsor Essex Community Housing Corporation was held in the <br />Main Boardroom at 945 McDougall Rd. The following were present: <br />Board Members in Attendance: <br />Mr. Paul Valentine <br />Mr. Ron Sutherland <br />Regrets: <br />City Representative <br />Recorder: <br />Ms. Marina Clemens Mr. Ron McDermott <br />Mr. Percy Hatfield Ms. Claire Paquette <br />Mr. Louis Lapensee Ms. Anna Angelidis <br />Ms. Janice Guthrie, Deputy Treasurer <br />Beverley Throsel, Executive Assistant <br />CHC Management: <br />Mr. Jim Steele, Chief Executive Officer <br />Mr. Kirk Whittal, Chief Operating Officer <br />Ms. Barb Ducedre, Acting Director of Finance <br />Ms. Sheila Smallwood, Director of Corporate Services <br />Mr. Hans Kogel, Director of Asset Engineering <br />Ms. Kari Schofield, Public Affairs Manager <br />A. WELCOME — Mr. Paul Valentine — Chair <br />The Chair welcomed everyone and called the meeting to order at 12:00 noon <br />B. REGRETS <br />Mr. Al Fazio <br />Mr. Ron Jones <br />Mr. Mark Morris <br />The Chair reported that Mr. Louis Lapensee, Ms. Anna Angelidis, and Mr. Mark Morris has sent <br />regrets for today's meeting. <br />C. BOARD INFORMATION <br />A request was made to amend the minutes of the meeting held on February 23, 2012 as <br />follows: <br />PT 11 -02 Elevator Maintenance and Capital Upgrades, Various Sites <br />Mr. Kogel distributed a revised version of this tender as an amendment to his October 23th report. <br />CRC's elevator and service contract term has expired and a new tender was prepared. It included a <br />thorough review of all scope and specifications, the addition of performance metrics and, structured <br />in CHC's revised service contract format and contract language. The tender document was <br />developed in close cooperation with Ms. Dana Young of Clarks Law. <br />This tender was published November 23, 2011 and closed February 1, 2012. As only two bids were <br />received and as the total contract value exceeds $1 M it is required that the Board approve the <br />recommendation for award. The variation in bids was less than 10 %. Both Otis and Thyssen Krupp <br />are leaders in the industry and are well represented in the Windsor region. <br />