46-2007 Purchase Policies and Procedures for the County of Essex (amends by-law 63-2004)

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THE CORPORATION OF THE COUNTY OF ESSEX BY -LAW # 46 -2007 A BY -LAW TO AMEND BY -LAW #63 -2004, BEING A BY- LAW TO ESTABLISH PURCHASING POLICIES AND PROCEDURES FOR THE CORPORATION OF THE COUNTY OF ESSEX WHEREAS the Council of the Corporation of the County of Essex has adopted a By -law which establishes purchasing policies and procedures for the Corporation of the County of Essex; AND WHEREAS it is necessary from time to time to amend such policies and procedures; NOW THEREFORE BE IT RESOLVED that the County of Essex Corporate Purchasing Policy # 04 -002, enacted by By -law # 63 -2004 is hereby amended to read as follows (revisions indicated in italics): 1) Section 8 "Disposal of surplus assets is the responsibility of the disposing department in consultation with Corporate Services. Where any goods, equipment or inventory stock are deemed surplus, obsolete or not repairable, they shall be declared surplus by the disposing department to Corporate Services. Corporate Services shall have the authority to transfer surplus assets to other using departments. When no other use can be found, the asset will be added to the surplus list for disposal. Corporate Services and/or the disposing department shall determine asset value through trade -in options and/or appraised value and shall offer the asset to the local municipalities through a sealed bid process. If, in the opinion of the disposing department, a higher return can be achieved by trade -in or public sale (i.e. sealed bid, auction etc.) the disposing department shall have the authority to do so. Proceeds from the sale of assets will be credited to the Equipment Replacement Reserve. Sale of surplus assets shall be made to the highest responsive bidder. This may be by sealed bid, by offering the goods at public auction or through trade -in. If it is determined that the goods have no residual value, the disposing department may dispose of the item in an accredited landfill site. This Policy does not apply to the sale of surplus land."