1493-63 DestroyingDocuments - Laserfiche WebLink

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THE CORPORATION OF TWE COUNTY OW ESSEX BY-LAW NO. ].493 A by-law authorizing the destruction of certain documents, records and papers. WHEREAS The Ml~icipal Act provides that a municipality or a local board thereof as defined in The Department of Municipal Affairs Act shall not destroy any of its receipts, vouchers, instruments, rolls or other documents, records and papers without first having obtained the approval of the Department; AND WHEREAS the Auditor and Solicitor acting on behalf of the Corporation have certified in writing that in their opinion it is no longer necessary to retain the documents, records and papers hereinafter set out; AND WHEREAS the Department of Highways, the Department of Welfare, and all other departments of the Government of Ontario which have specific control or jurisdiction over any of the matters to which the said documents, records and papers relate have been consulted and have agreed to the destruction of the documents, records and papers in which they are respectively interested; AND WHEREAS the documents, records and papers relate to affairs which were completed at least six years prior to January 1st of the year of passage of this by-law; NOW THEREFORE BE IT ENACTED and it is hereby enacted by the Municipal Corporation of the County of Essex as follows: .lo That the following documents and records of the Corporation of the County of Essex all of which relate to trans- actions and matters completed on or before the 31st day of December, 19~2 shall be destroyed; (A) County Road Department-- (IAi Cancelled cheques and cheque stubs ( 2A (9A (lOi Supplies invoices and vouchers Correspondence files Gravel sales invoices Other sales invoices Duplicate deposit books Duplicate receipt books Bank pass books Payroll summary records Individual payroll records (B) County Treasurer's Department-- (Including Home for the Aged and Administration of Justice Cost Records) (lB) Cancelled cheques and cheque stubs 2B) Supplies~ invoices, and all payment vouchers 3B) Duplicate receipts (Miscellaneous) (~B) Duplicate deposit books (SB) Bank pass books (6B) PaYroll summary records (?B) Individual payroll records (8)B Sales invoices, and billings for materials or services supplied by County of Essex (9B) General correspondence files (C) ~ou~ty Clerk's Department-- (lC) General correspondence files 2Ct Application forms for cost of education of County pupils BC ClerkTs certificates as to number of electors for County representation purposes (AC) Clerk's certificates as to election of reeves snd deputy reeves SC) Old Age Pension and Mothers Allowance files 6C) Notices and copies of evidence and orders in pro- ceedings under "The Child Welfare Act"